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Administrative Assistant

Business Support

 

Address   Franciscan Alliance
    1500 Albany Street
    Beech Grove, 73397 46107

Hours  Days

Calendar  Full-Time; 40.00/week

Education Associates Preferred

WHAT WE NEED

A multi-tasker extraordinaire

WHO WE ARE LOOKING FOR

Behind every good manager is a superior administrative assistant – the person who really gets things done. The person who responds to calls, edits correspondence, schedules meetings and updates office records - all before noon. We know your skills are in high demand in many offices but when you work with Franciscan Health you’ll go home each day knowing that you played a part in providing exceptional health care.

 

Are you good at following directions? Do you have great MS Office skills and an equally pleasant phone style? Do you love creating schedules, planning meetings, updating records and handling correspondence? If you are dependable, organized and looking for a great place to call your career home, we’re looking for you.

WHAT YOU WILL DO

  • Prepares electronic documents in all Microsoft Office Suite of products.
  • Maintains all front office functions: guest services, badge administration, mail, copying, document prep, daily deposit and faxing.
  • Provides direct support to specified managers and directors level, providing calendaring, mail sorting, filing, and other adhoc administrative support.
  • Responsible for all travel reservations for car, flight and hotel.
  • Maintains stock of all vending, kitchen and office supplies.
  • Prepares and ships all outgoing packages.
  • Maintains Information Services information phone list.  
  • Coordinates internal event planning for on-site and off-site events.
  • Maintains and stores all Information Services correspondence (implementation memos, letters, minutes, etc.) and designs efficient systems of storage.
  • Provides catering for internal meetings as needed.
  • Coordinates videoconference bridges for Franciscan Alliance organization.
  • Makes appointments, provides typing and filing services, and responds to adhoc support requests to support finance and human resources. 
  • Creates and maintains standard operating processes that are user friendly and efficient.

WHAT IT TAKES TO SUCCEED

  • Requires technical and business knowledge in multiple disciplines/processes.  
  • Requires an Associates degree in related field or equivalent combination of education and experience.  
  • Must be well versed in MS outlook, excel, word and power point.  
  • Must be able to take minimal instruction and develop end results.  
  • Strong customer service skills.
  • Proficient computer skills.
  • Professional telephone etiquette.
  • Ability to interact with others in a calm, friendly and caring manner.
  • Active listening skills and empathy toward others.
  • High attention to detail.
  • Strong organizational and analytical skills.
  • Follow well-defined instructions and comply with regulations, standards and procedures.
  • Ability to multi-task in a fast-paced environment.
  • Maintain confidentiality of sensitive information.


WHAT WE'RE LOOKING FOR

 

3-5 Years Experience

License(s): Not Applicable

Certification(s): Not Applicable

Travel: Never or Rarely

 

EQUAL OPPORTUNITY EMPLOYER

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.

Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.

Franciscan Alliance is committed to equal employment opportunity.


Nearest Major Market: Indianapolis

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